Using the Journal for Ledger and Bank Account Management on Tidify Pro

The Journal feature in Tidify Pro allows you to manage your financial records through manual journal entries, track debits and credits, and maintain accurate ledgers and bank account balances. This module is designed to give you better control and visibility over your business finances beyond automated transactions.

What You Can Do with the Journal

Using the Journal, you can:

Record manual debit and credit entries
Maintain a complete general ledger
Track financial adjustments and corrections
Manage and reconcile bank accounts
Keep a historical log of all manual financial activities

Accessing the Journal Module

From your dashboard sidebar:

Click on Journal
You will be redirected to the Accounting page

The Accounting page contains two main sections:

Ledger
Bank Accounts

Understanding the Ledger

The Ledger provides a chronological record of all manual journal entries made in your account.

Each ledger entry displays:

Date – When the transaction occurred
Type – Debit or Credit
Description – Reason for the entry
Amount – Value of the transaction

Debits are shown as negative amounts, while credits are shown as positive amounts since they are added to your books and financial records.

How to Add a Journal Entry

Step 1: Click Add Journal Entry

On the Accounting page, click the Add Journal Entry button.

Step 2: Enter Journal Details

Fill in the required fields:

Entry Type – Select Debit or Credit
Amount – Enter the transaction amount
Description – Provide a clear explanation of the entry
Date – Select the transaction date
Bank Account (Optional) – Assign the entry to a bank account if applicable

Step 3: Save the Entry

Click Save to record the journal entry.

Once saved:

The entry appears in the Journal History
The ledger is automatically updated
Linked bank account balances are adjusted accordingly (if selected)

Managing Bank Accounts

The Bank Accounts tab allows you to create and manage your business bank accounts for tracking inflows and outflows from the bank to keep your records aligned with the system.

What You Can Do with Bank Accounts

Add multiple bank accounts
Track balances across accounts
Assign journal entries to specific accounts
Maintain accurate financial records

How to Add a Bank Account

Click on the Bank Accounts tab
Click Add Bank Account
Enter bank account details (name, opening balance, etc.)
Save the account

Once added, the account becomes available when creating journal entries, expenses, or recording payments.

Best Practices for Using the Journal

Use clear descriptions for every journal entry
Record adjustments promptly to avoid discrepancies
Link entries to bank accounts whenever applicable
Avoid duplicate entries for automated transactions (invoices, expenses, bookings)
Use the Journal mainly for manual adjustments, reconciliations, and corrections

Important Notes

Journal entries are manual and should be created carefully
Entries cannot be deleted once locked (if locking is enabled)
All journal activity contributes to your overall financial reporting
Ledger records help with audits, reconciliations, and financial reviews

Need Help?

If you need assistance managing journal entries, ledgers, or bank accounts, please contact Tidify Pro Support.